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By-Laws
A downloadable/printable copy of these By-Laws is available: Download By-Laws (PDF)
WEST VIRGINIA ASSOCIATION OF LICENSING
BOARDS
BY-LAWS
ARTICLE I
Name
The name of the Association shall be West Virginia
Association of Licensing Boards.
ARTICLE II
Principal Office
The principal office of the Association shall be located at the
office of the Secretary-Treasurer. The Association may have such other
offices as may be designated by its members or its Executive Committee.
ARTICLE III
Membership
A. Membership
I. Active: Any licensing board created by the legislature
under the statutes of West Virginia is eligible to become an active
member of this Association, with full voting and other privileges, if
qualified under such rules as the membership provides.
II. Associate: Any government agency employee
can become an
active, non-voting member of the Association.
III. Corporate: Any corporate entity can become
an active, non-voting
member of the Association.
B. Voting
Each active member shall be entitled to one (1) vote in the
affairs of the Association. Each active member (licensing board) shall
designate an individual who shall have the authority to cast the vote for
said member.
C. Duration of Membership
Membership in this Association may terminate by voluntary
withdrawal. All rights, privileges, and interest of a member in or to the
Association shall cease on termination of membership. Membership shall
be non-transferrable. Any member may, by giving written notice of such
intention, withdraw from membership. Withdrawal shall be effective on
fulfillment of all obligations to the date of withdrawal.
ARTICLE IV
Entrance Fee and Dues
A. Entrance Fee
There shall be no initial entrance fee other than the first
year’ s dues.
B. Amount of Dues
The annual dues required for membership in the Association
shall vary based on their membership category. Dues changes must be
approved by a majority of the active members present at said meeting
when discussed.
C. Invoices
Annual dues invoices will be distributed with the notice of the
annual meeting. Payment is due sixty (60) days from the date of
receiving the invoice.
D. Hardship waiver
Any member may request a waiver of the annual dues due
to hardship. This request must be submitted to and approved by the
Executive Committee.
ARTICLE V
Meetings
A. Annual Meeting
There shall be an annual meeting of the Association unless
otherwise ordered by the Executive Committee, for election of officers,
receiving reports, and the transaction of other business. Meetings shall
be open to all active members. Notice of such meeting, issued by the
Secretary / Treasurer, shall be mailed to the last recorded address of
each member at least fourteen (14) days before the time appointed for
the meeting.
B. Quorum
A majority of the active members of this Association, present
at any meeting, shall constitute a quorum.
C. Order of Business
The order of business at the annual meeting shall be as
follows:
(1) Call to order
(2) Approval of minutes of previous meeting
(3) Receiving communications
(4) Reports of officers
(5) Reports of committee heads and committee members
(6) Unfinished business
(7) New business
(8) Election of officers (if applicable)
(9) Adjournment
The order of business may be altered or suspended at any meeting
by a majority vote of the members present. The usual parliamentary
rules as defined in Robert’ s Rules of Order shall govern, when not in
conflict with these By-Laws.
D. Special Meetings
Special meetings of the Association may be called at any
time by the President, and must be called at any time by the President,
or in his absence by the Vice President or Secretary / Treasurer, on the
written request of a majority of the Executive Committee, or on the written
request of not less than ten (10) active members of the Association.
Fourteen (14) days’ notice of any special meeting must be given to the
members of the Association, and the notice must state the object of the
meeting.
ARTICLE VI
Officers
A. Elected Officers
The elected officers of the Association shall be a President,
Vice President and Secretary / Treasurer. Other offices and officers may
be established and appointed by the active members of the Association
at the regular annual meeting.
B. Terms
The President, Vice President and Secretary / Treasurer
shall take office thirty (30) days after their election and shall
serve for a term of two (2) years and until successors are
duly elected. Officers are eligible for re-election. Vacancies
in any office may be filled for the balance of the term thereof
by the Executive Committee.
C. President
The President shall be the chief officer of the Association
and shall be present at meetings of the Association and of the Executive
Committee. He / she shall be a member ex-officio of all committees. He
/ she shall communicate to the Association such matters and make such
suggestions as may in his / her opinion tend to promote the welfare and
increase the usefulness of the Association, and shall perform such other
duties as are necessarily incident to the office.
D. Vice President
The Vice President shall perform all duties of the President
during the absence of the President. He / she shall be a member ex-officio
of all committees.
E. Secretary / Treasurer
The Secretary / Treasurer shall keep an account of all
monies received and expended for use of the Association, and shall make
disbursements authorized by the Executive Committee or such other
persons as the active Association members may prescribe. All sums
received shall be deposited by him / her in the bank or banks approved
by the Executive Committee, and shall make a report at the annual
meeting or when called upon by the President. Funds may be drawn only
on the signature of the President or Secretary / Treasurer. The duties of
the Secretary / Treasurer, upon the approval of the membership, may be
delegated to the President-elect.
The funds, books, and vouchers in his hands shall at all
times be subjected to verification and inspection of the elective officers
of this Association. At the expiration of his term of office, the Secretary
/ Treasurer shall deliver to his successor all books, money, and other
property of the Association.
The administration and management of the Association
shall be vested in the Secretary / Treasurer. He / she shall direct the
activities of the Association and perform such other duties as may be
defined by the Executive Committee. It shall be his / her duty:
A. To give notice of and attend all meetings of the
Association and all committees and to make
provisions for the keeping of the record of
proceedings;
B. To conduct correspondence and to carry into
execution all orders, votes, and resolutions not
otherwise committed;
C. To keep a list of the members of the Association;
D. To establish a mechanism for the collection of dues
and their payment to the Secretary / Treasurer ;
E. To keep records as to any agents retained by the
Association, and to take charge of and supervise the
performance by them of their duties;
F. To prepare, with the concurrence of the treasurer, an
annual report of the transactions and conditions of the
Association, and generally to devote his best interest
to the Association.
ARTICLE VII
Elections
A. Officers
The election of Association officers shall take place every two (2) years
at the time and place during the regular annual meeting. The officers
shall be elected by the active membership. Candidates who receive a
majority of votes so cast shall be elected.
B. Members of Executive Committee
Members of the Executive Committee shall consist of the
President, Vice President and Secretary / Treasurer.
ARTICLE VIII
Committees
A. Standing Committees
This Association shall have at least two (2) standing
committees: an Executive Committee of the three (3) officers of the
Association and a membership committee of a minimum of three (3)
persons. Additional standing committees may be established from time
to time by a vote of the active membership. Members of these
committees shall be elected at the annual Association meeting. Each
standing committee shall have a chairman, who shall be responsible for
directing and coordinating the affairs of his committee. Vacancies that
occur on any committee by reason of death, resignation, or otherwise
may be filled by the remaining members for the unexpired term.
B. Executive Committee
The Executive Committee shall have supervision, control,
and direction of the affairs of the Association; shall execute the policies,
and decisions of the active membership; shall actively promote the
Association’ s objects; and shall have discretion in the disbursement of
funds. It may adopt such rules for the conduct of its business as shall be
deemed advisable, and may, in the execution of powers granted, appoint
subcommittees or agents to work on specific problems or reports. The
Executive Committee shall have a regular meeting at the time and place
of the annual meeting, and shall report to the membership on its activities.
It shall meet on the call of the President or Secretary /Treasurer. It shall
also meet on demand of a majority of the active members of the
Association.
C. Membership Committee
The membership committee shall determine those
qualifications required for membership in the Association. It shall also
determine those qualifications for the person representing the active
member (licensing board). It shall make imposition and amount of dues
to be paid by members and the time of payment thereof. The
membership committee shall report on matters of interest at annual
meetings of the Association.
D. Ad Hoc Committees
The President and/or Executive Committee may create ad
hoc committees by appointment. These appointments for an ad hoc
committee may consist of any member of a member board to serve at
the will and pleasure of the President and/or Executive Committee.
ARTICLE IX
Vote
When, in the judgement of the Executive Committee, any
question shall arise that should be put to a vote of the active membership,
and when it deems it inexpedient to call a special meeting for that
purpose, it may, unless otherwise required by these By-Laws, submit the
matter to the membership in writing by mail or email for vote and
decision, and the question thus presented shall be determined according
to a majority of the votes received by mail or email within one (1) week
after such submission to the membership, provided that, in each case,
votes of at least a majority of the members shall be received. Action
taken in this manner shall be as effective as action taken at a duly called
meeting.
ARTICLE X
Amendments
These By-Laws may be amended, repealed, or altered, in
whole or in part, by a majority vote of the active members at any duly
organized meeting of the Association.
ARTICLE XI
Liabilities
Nothing herein shall constitute members of the Association
as partners for any purpose. No member, officer, agent, or employee
shall be liable for the acts or failure to act of any member, officer, agent
or employee of the Association; nor shall any member, officer, agent, or
employee be liable for his acts or failure to act under these By-Laws,
excepting only acts or omissions arising out of his willful malfeasance.
ARTICLE XII
Funds
A. Finances
The Association is not a profit-making organization. This
Association shall use the funds only for the objects and purposes
specified in its corporate charter and these By-Laws.
B. Bonding
Persons entrusted with the handling of Association funds
may be required, at the discretion of the Executive Committee, to furnish,
at Association expense, a suitable fidelity bond.
ARTICLE XIII
Dissolution
The Association may be dissolved by the vote of a two-thirds
(2/3) majority of its active members. In the event of dissolution, the
property of the Association shall be distributed equally among the active
members (licensing boards).
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